OfficeVenue: team working benefits

OfficeVenue allows teams of personnel to collaborate closely even when individuals are working in different locations. Such collaboration may be on a short-term basis e.g. for the duration of a particular contract or project, or be long term, involving team working arrangements between members of a dispersed group or department within an organisation.

The team working facilities within OfficeVenue include:

• Ability to see at a glance who is ‘in the office’ i.e. who is ‘available for work’ regardless of the location of the individual
• ‘One click’ communication with colleagues via:
  • Telephone (regardless of location and circuit type e.g. VoIP, land-line or mobile)
  • Email
  • Short text message
• Immediate access to diary/schedule of colleagues (subject to any security/confidentiality barriers imposed)
• Ability to transfer inbound telephone calls to colleagues regardless of their location and without the need to remember complex telephone dialling sequences or to have recourse to internal telephone directories
• Ability to see on screen whether the telephones of colleagues are engaged
• Support for ‘live chat’ and video conferencing
• Shared access to documents and files through the OfficeVenue ‘virtual filing cabinets’. Document management features include:
  • Document control mechanisms (to prevent two users attempting to modify the same document)
  • Automatic notification of the unavailability of documents (in the event of documents being modified by others)
  • Local manipulation of documents for maximum efficiency and minimisation of network traffic

The features outlined above facilitate communication between members of distributed working groups wherever they are located. Furthermore, they allow organisations to project a professional image to their customers and partners. The tools within OfficeVenue allow personnel to deal with client communication professionally and efficiently, even when involving colleagues operating in multiple locations. C